Printer Buying Guide

These days, many photos and documents live on laptop drives or cloud services. But you still need a great printer to turn your vacation memories or quarterly reports into physical materials that you can hang on a wall or hand out at a meeting. Fortunately, printers have become less expensive and increasingly tricked-out over time. You can pick up a basic inkjet for well under $100 or spend $400 on a model that comes loaded with features. Here’s how to find the best printer for your needs. 

Choose Between Inkjet and Laser

Depending on the items you print and how often you need to print them, you face an important choice between an inkjet and a laser printer. Each has its strengths and weaknesses.

an inkjet printer.

Inkjet Printer

If you typically print a combination of text, graphics, and photos, an inkjet is the way to go.

Keep in mind, though, that the brand reliability and owner satisfaction ratings—based on CR’s member surveys—tend to be lower for inkjet printers.

Most inkjets produce black-and-white text at five to 18 pages per minute but are much slower for color photos. Models we've tested took from 1.5 to 4 minutes or longer for a single high-quality 8x10.

The cost of a color 8x10-inch photo ranges from 50 cents to $2. Printing a black-text page with an inkjet varies but generally costs between 2 and 10 cents.

Some inkjets can also make borderless prints, most commonly on 4x6-inch paper. If you plan to do this often, look for a printer with a 4x6 or second paper tray, which makes it easier to feed paper this size.

Printing a 4x6-inch snapshot can take less than a minute and cost as little as 20 cents.

Learn how to choose a cheap all-in-one printer.

A laser printer.

Laser Printer

If you print only text documents—and a lot of them—a laser printer makes the most sense. Laser printers produce sharp black-and-white text, and some do well with color type and graphics.

But laser printers generally are not well-suited for printing photos. Even models that print in color aren’t intended for use with glossy photo stock or other specialty papers, and the photo quality is often poor.

Lasers typically can’t accommodate unusually sized papers, such as 4x6 or greeting cards, either.

Laser printers usually outperform inkjets in terms of speed, cranking out black-and-white text at a rate of nine to 25 pages per minute. Another advantage: According to data from our member surveys, laser printers tend to be more reliable than inkjets. 

Black-and-white lasers generally cost about as much as midpriced inkjet models. Laser cartridges, which cost from about $50 to $100, can print thousands of black-and-white pages for 1 to 6 cents per page. 

Learn about the best laser printers of the year.

Do You Also Want to Scan and Make Copies?

A regular (or basic) printer’s only function is to print. So if you don’t need to scan, copy, or fax—or if you own other machines that do those tasks—a regular printer could be a good fit. Models start at well below $100, as long as you’re getting an inkjet rather than a laser printer, but don't forget to factor in ink costs (see below). 

You can get a printer that also has scanning, copying, and (sometimes) faxing capabilities—often for roughly the same price. They don't take up much more space, either. And purchasing an all-in-one printer can be less expensive than buying separate devices to perform various tasks.

Note that most all-in-one printers have fewer features than stand-alone scanners, copiers, and fax machines. For sophisticated jobs, for example, a separate scanner will have more options. And speaking of scanning, always look for a printer model with a flatbed design, as opposed to one that scans through the paper feed. This will allow you to copy not only documents but also book pages and photos with ease. A few all-in-one printers also have built-in duplexers to automatically print on both sides of the page.

Get Connected

Your printer can now be as connected as your other gadgets, communicating with devices across the room or across the globe. Some models allow you to print using a wireless connection or even send documents to your home printer from a remote computer.

1. Share without cables: Most home printers allow for wireless printing through WiFi, so you can print from a laptop or phone without having to plug in cumbersome cables.

2. Print without a computer: Some models can print and download photos right from your camera’s memory card. Using Wireless PictBridge, also known as WiFi Direct, you can print directly from a compatible camera over a WiFi network. 

Factor in Ink Costs

Printer ink may be one of the most expensive liquids you buy, especially when you consider that a lot of it never ends up on the page—many printers use up ink for routine maintenance. To find out which models make the most of this precious commodity, check out the Maintenance Ink Use column of our printer ratings.

In those ratings charts, Consumer Reports also combines the upfront price of a printer with the cost of supplying it with ink or toner to calculate the overall cost of ownership for two to five years. To arrive at those numbers, we use the price of replacement cartridges, ink, or toner; data on how much consumers print from our member surveys; and measurements of ink consumption from our labs.

Learn more about the cheapest printers for ink costs.

Tank Printers

Tank printers dispense with the pricey replacement cartridges used in conventional inkjet printers in favor of refillable reservoirs replenished with a bottle of ink. These models tend to cost more up front, often selling for $250 or more, but they can save you money over time.

A conventional inkjet printer could cost less than half that much to start, but you can easily end up spending more than $100 a year on ink.

Tank printers offer a better return on investment. The typical user (one who prints 35 pages per month) will start saving money after about two years of use.

And after two-and-a-half years, tank printers such as those in Canon's MegaTank and Epson's EcoTank lines are cheaper to own and operate than almost every printer in our ratings. Both brands earn favorable owner satisfaction scores in Consumer Reports’ surveys. However, we're currently not recommending Canon's MegaTank printers because they receive only a Fair predicted reliability rating.

Learn about the best tank printers of the year.

Video Buying Guide

For more, watch our video below.

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